Documentation Specialist I at Nautilus Nigeria Engineering and Construction Limited

About the Role

Nautilus Nigeria Engineering and Construction Limited is seeking a qualified Documentation Specialist I to manage all aspects of document control within assigned project scope.

Main Functions

• Manage all document control activities within assigned project scope
• Implement and maintain information management systems and procedures

Key Responsibilities

• Implement the Information Management Plan and supporting document control procedures
• Comply with Company Records Management Program requirements
• Comprehend and enforce the Information Management sections of Project Plans, Contract Coordination Procedures, and Purchase Orders
• Perform quality checks on Engineering and Supplier deliverables (document number, title, revision, date, etc.) to ensure compliance with project requirements and report deficiencies to the Information Management Lead
• Confirm existence, ensure suitability, and verify accuracy of Master Document Registers (MDRs), Supplier Master Document Registers (SMDRs), and Document Distribution Matrixes (DDMs); upgrade and maintain as required to meet project needs
• Ensure contractor and supplier documentation deliverables meet contract requirements by performing quality checks and initiating corrective actions
• Report progress on completion of deliverables, issue look-ahead reports, and overdue reports
• Actively participate in project meetings and anticipate information management needs
• Prepare training materials and conduct project Information Management workshops with the Project Team
• Train clerical staff in handling of Contractor, Supplier, and Project Team-generated documentation in accordance with the Information Management Plan and supporting procedures
• Conduct gap analysis of Contractor Document Control Procedures against Company requirements, document findings, and make recommendations for improvements
• Identify differences between Contractor's Electronic Document Management System (EDMS) and Company EDMS (UDOCS), and share results with the Project Information Management Lead and Common Skill Center
• Conduct quarterly assessments of documentation compliance and performance

Location

Lagos, Nigeria