Documentation Specialist I at Habrams Energy

About the Role

We are seeking a motivated Documentation Specialist I to manage all aspects of document control within our project scope. This role ensures accuracy, compliance, and efficiency in handling project documentation while supporting our project teams.

Key Responsibilities

• Implement the Information Management Plan and document control procedures
• Ensure compliance with the Company Records Management Program
• Enforce Information Management requirements across Project Plans, Contract Coordination Procedures, and Purchase Orders
• Perform quality checks on Engineering and Supplier deliverables, reporting deficiencies to the Information Management Lead
• Maintain and update Master Document Registers (MDRs), Supplier MDRs (SMDRs), and Document Distribution Matrixes (DDMs) to meet project needs
• Verify contractor and supplier documentation meets contract requirements; initiate corrective actions when necessary
• Monitor progress of deliverables and provide reports, including look-ahead and overdue items
• Participate actively in project meetings and anticipate information management needs
• Prepare training materials and conduct workshops for Project Teams
• Train clerical staff in document handling in line with project procedures
• Conduct gap analyses of contractor document control procedures and recommend improvements
• Identify differences between contractor EDMS and Company EDMS (UDOCS) and communicate findings
• Validate contractor deliverables and associated metadata for transfer to Company EDMS
• Support the Documents for Operations (DFO) Coordinator and Project Information Management Lead
• Promote capital efficiency in project documentation management

Required Qualifications

• University degree, preferably in a technical discipline
• Experience in operations or project technical support with strong document management skills
• Working knowledge of Information Management practices