Contracts Administrator II - Commercial and Business at ABNL Limited

About the Role

A reputable organization seeks a dedicated individual for this Contracts Administrator II position. This role is responsible for ensuring contractors work in accordance with contract terms and conditions, managing purchase orders, tracking contract performance, and maintaining accurate financial records and documentation.

Key Responsibilities

• Ensure contractors work in accordance with contract terms and conditions
• Ensure timely placement of Purchase Orders that support contract services for production work in compliance with corporate controls and best practices
• Track progress and support Supervisors with coordinating contractor compliance regarding company systems and controls
• Oversee the administration and performance of service contracts
• Ensure contract payments are executed accurately and anomalies are identified
• Ensure payments are made to contractors in accordance with company agreements and contract requirements in a timely manner
• Advise on contract risks and support gap closure and opportunities for improvement, assisting with prioritization where required
• Create Service Entries and amend Service Requests for Production Operations contract service providers in the company's SAP system
• Liaise with Contractor Representatives on a daily basis to address issues regarding purchase order placement, amendments, and invoice payment for executed work
• Foster positive, constructive relations and dialogue between contractor and company representatives, and assist in facilitating resolution to issues or problem-solving

Contract Administration and Documentation

• Maintain critical contractual documentation, including SOAs, Purchase Orders, Records of Meetings, and decisions
• Monitor the expiration dates of contracts
• Monitor and analyze contract spend
• Monitor the status of invoice receipt and payment
• Ensure contract costs are allocated to correct cost centers or end users
• Maintain accurate records of Agreement Numbers, Purchase Order numbers, and Contract Owners/Administrators
• Ensure effective contract administration through sound record-keeping practices
• Ensure sound systems are in place by the Field Supervisor