Administration Officer at Sayed Farms Limited

Job Summary

We are seeking a detail-oriented, proactive, and highly organized Administrative Officer to manage administrative and operational documentation related to receiving soya beans, dispatching soya meal, dispatching crude soya oil, and other related activities within a dynamic agro-processing environment.

The role will focus on coordinating daily receiving and dispatch operations, maintaining accurate records, supporting logistics processes, and ensuring compliance with internal controls and operational procedures.

Key Responsibilities

Receiving Operations (Soya Beans & Raw Materials)

• Receive and verify incoming soya beans and other raw materials against delivery notes, weighbridge tickets, and purchase orders
• Ensure accurate documentation of quantities, quality status, and supplier details
• Prepare and process Goods Receipt Notes (GRNs) and ensure timely system posting
• Coordinate with quality control, warehouse, and procurement teams for inspection and acceptance of materials

Dispatch Operations (Soya Meal, Crude Soya Oil & Others)

• Prepare dispatch documentation for outgoing soya meal, crude soya oil, and other finished products
• Coordinate loading, weighing, and release of trucks in line with approved dispatch schedules
• Generate delivery notes, gate passes, waybills, and relevant dispatch reports
• Ensure all dispatches are properly authorized and recorded in the ERP or operational system

Documentation & Reporting

• Maintain accurate daily records of receipts, dispatches, and stock movements
• Prepare daily, weekly, and monthly operational reports for management review
• Maintain organized filing systems for all operational and logistics documentation

Coordination & Control

• Liaise with relevant departments to ensure smooth operational workflow
• Monitor compliance with internal controls and operational procedures

Required Qualifications & Experience

• Prior experience in agriculture, agro-processing, or FMCG operations
• Strong Microsoft Excel proficiency
• ERP system skills highly preferred
• Excellent attention to detail and organizational abilities
• Strong coordination and communication skills