Admin /Operations Lead

About the Role

We are seeking a resourceful and highly organized Administrative and Finance Operations Lead to ensure smooth office operations, manage vendor relationships, and coordinate international business trips for the Business Leads. This role requires a proactive individual with an understanding of ERP systems, excellent planning and communication skills, and familiarity with key locations on the Island.

Key Responsibilities

• Oversee day-to-day office operations to maintain an efficient, well-organized work environment
• Manage relationships and communications with vendors, ensuring timely delivery and quality service
• Plan and coordinate international business trips for the CEO and executive team, including travel arrangements, accommodations, itinerary planning, and expense management
• Utilize ERP systems to support finance and administrative processes, including invoice tracking, purchase orders, and record keeping
• Assist with finance operations as needed, including budget tracking and vendor payments coordination
• Act as a liaison between departments to facilitate smooth operational workflows
• Maintain accurate records of office assets, supplies, and expenditures
• Provide administrative support to senior management and other teams as required
• Proactively identify operational challenges and suggest improvements to optimize office efficiency
• Stay informed about key locations, service providers, and logistical considerations on the Island to support event planning and travel logistics

Required Qualifications

• Bachelor's degree in Business Administration, Finance, or a related field (preferred)
• Minimum of 3 years' experience in office administration, finance operations, or related roles
• Great knowledge and hands-on experience with ERP systems
• Excellent organizational, multitasking, and time management skills
• Resourceful with the ability to proactively solve problems and adapt to changing priorities
• Exceptional communication and interpersonal skills