Senior Grant Officer at MSI Reproductive Choices

About the Role

The Senior Grant Officer is responsible for managing project budgets from preparation through activity implementation, including donor financial reporting and project close-out. This role requires strong financial oversight, attention to detail, and collaboration with multiple stakeholders to ensure compliance with donor and organisational requirements.

Key Responsibilities

• Develop robust project budgets in collaboration with the Programme Unit for new business development across all channels' cost centres using approved MSI internal budget templates
• Phase all approved donor budgets by Channel/DRL in collaboration with programmes and transfer to the MSI project upload template for SUN upload within established timelines
• Monitor all project-related expenses by validating and providing donor/account codes on submitted requests (PRF/PR) to prevent overspending and unauthorised recording
• Track all approved requests in the pipeline using the PRF tracker to monitor procurement submissions awaiting posting to SUN
• Review and approve all recoding journals and ensure they are properly saved in the recoding month folder before posting to SUN
• Maintain up-to-date Budget Variance Analysis (BVA) and Project Financial Reports (PFR) for each project with properly completed sections and detailed, quantifiable variance commentary
• Prepare consolidated project status summaries by project and channel
• Prepare error-free donor reports and submit to the Finance Manager for approval two days before MSI deadlines
• Prepare monthly Budget Variance Analysis reports
• Review and sign financial transaction documents to ensure compliance
• Review all postings to SUN to ensure alignment with donor and organisational requirements
• Provide project status reports and work with stakeholders to ensure smooth project operations