Senior Administrative Executive at Structured Resource Business Limited

Job Summary

We are hiring for a Senior Administrative Executive who will oversee the management of the company's facility, administrative and clerical duties. You will be a key member of our expanding dynamic team, responsible for ensuring smooth day-to-day operations across multiple departments.

Key Responsibilities

• Manage and inspect the office building and facilities
• Receive and screen all incoming calls
• Maintain project files, documents, correspondence, and communications
• Monitor staff attendance and punctuality records
• Oversee documentation control processes
• Manage office supplies inventory, procurement, and stock counts
• Handle special administrative projects and departmental overflow work including word processing, data entry, and internet research
• Ensure completion of paperwork, sign-in procedures, and security protocols
• Obtain quotes and negotiate pricing with vendors for repairs, supplies, and maintenance services
• Document, record, and coordinate office repairs and maintenance activities
• Prepare and present meeting minutes to management and staff
• Draft internal memos as required
• Receive, sort, and distribute incoming letters and packages
• Assist with preparation and follow-up of monthly and annual administrative budgets with the Finance/Accounts team
• Manage and disburse petty cash upon request
• Maintain records of all utility bills, vendor information, and payment documentation
• Monitor and maintain company vehicle fleet, insurance policies, road taxes, licenses, and related documentation
• Notify Finance of all bills due for payment
• Supervise office assistants, security personnel, and drivers to ensure effective performance of duties
• Assist other departments with assigned tasks as needed

Equipment and Compliance

• Adhere to procedures relating to proper use and care of equipment and materials under your responsibility