Secretary to the MD

A reputable organization seeks a dedicated individual for this role. Position Overview:

• The duties of a secretary to a managing director (MD) in a Nigerian solar and inverter battery company combine high-level administrative support with critical corporate governance and compliance functions specific to the energy sector.

• This person is a key liaison and a principal officer of the company, not merely a clerical assistant.

Key Responsibilities: Core Administrative and Executive Support Duties:

• The primary function is to free the MD's time for strategic tasks by managing day-to-day operations and administrative burdens.

• Calendar and Schedule Management: Managing a complex calendar, scheduling meetings, appointments, and proactively resolving conflicts.

• Communication Hub: Screening calls, emails, and general requests, responding to or redirecting them as appropriate, and drafting high-level correspondence, memos, and reports on the MD's behalf.

• Drafting Documents: Preparing high-level correspondence, presentations, and reports on behalf of the MD.

• Cross-Departmental Coordination: Synchronizing activities between sales, engineering, and installation teams to ensure smooth workflow.

• Travel Coordination: Arranging complex domestic and international travel itineraries, including flights, accommodation, and logistics, and processing expense reports.

• Meeting Management: Organizing and coordinating meetings, preparing agendas and board packs, taking detailed minutes, and following up on action items to ensure timely execution of decisions.

• Information and Records Management: Developing and maintaining efficient filing systems for both physical and digital confidential records and executive documentation.

• Project Assistance: Supporting the MD with research, documentation, and tracking the progress of specific projects or strategic initiatives.

Corporate Governance and Compliance Responsibilities:

• Statutory Compliance: Ensuring the company complies with the provisions of the Companies and Allied Matters Act (CAMA) 2020 and other relevant Nigerian laws and regulations.

• Regulatory Filings: Overseeing the timely and accurate submission of statutory returns and notifications to the Corporate Affairs Commission (CAC) and other sector-specific bodies (e.g., related to renewable energy standards or quality control for inverters/batteries).

• Governance Advisor: Advising the board on corporate governance best practices, ethical conduct, and the directors' legal responsibilities.

• Stakeholder Liaison: Serving as a formal link between the board, shareholders, internal management, and external regulatory bodies, ensuring transparency and effective communication.