School Receptionist at Millie's British International School(MBIS)

About the Role

Millie's British International School is seeking a warm, confident and highly organised School Receptionist to join our administrative team. As the first point of contact in our school office, the successful candidate will play a central role in ensuring a smooth, welcoming and efficient environment for pupils, parents, staff and visitors.

Key Responsibilities

Front Desk & Enquiries

• Serve as the first point of contact at the school reception, delivering a friendly and professional welcome
• Handle admission enquiries across walk-ins, phone calls, and emails
• Conduct facility tours for interested families and follow up with prospective parents
• Maintain registration forms, documentation and checklists
• Schedule assessment appointments

Pupil & Parent Support

• Assist with late arrivals, early pick-ups and signing pupils in/out
• Provide basic first aid when necessary and escalate to the welfare officer/management as needed
• Support distressed pupils or those waiting to be collected
• Distribute forms, newsletters and important documents to classes and parents
• Support birthday celebrations, school events and other special activities

Administrative & Office Duties

• Keep pupil records updated, including attendance and contact details
• Photocopy, laminate and prepare documents for pupils, staff and management
• Monitor the office notice board and maintain stock levels of office supplies and stationery, raising replenishment requests as needed
• Attend school meetings and produce clear, accurate minutes
• Support preparation for school events such as graduations, Christmas productions and Open Days
• Log incidents, accidents or complaints and promptly flag them to the school administrator
• Ensure the reception area and office remains tidy, organised and welcoming

Requirements

• Must reside in Ibadan within reasonable commuting distance