Procurement Officer at Genesis Group

Job Summary

The Procurement Officer is responsible for ensuring the restaurant has the right ingredients, packaging, equipment, and supplies at the right time, in the right quality, and at the right cost. This role goes beyond placing orders and requires daily coordination with kitchen teams, demand forecasting based on sales patterns, managing perishable inventory risks, and maintaining strong supplier relationships that support fast-paced, high-volume service.

Key Responsibilities

Ingredient & Supply Forecasting

• Review daily and weekly sales trends to anticipate ingredient and packaging needs for each menu category
• Work closely with the kitchen and operations team to adjust forecasts during menu changes, promotions, or seasonal demand peaks
• Maintain minimum stock levels for fast-moving items and critical SKUs to avoid service disruption

Supplier Management & Negotiation

• Source suppliers capable of meeting strict QSR requirements: consistent quality, rapid delivery cycles, and competitive pricing
• Conduct weekly check-ins with suppliers to resolve delays, discuss quality issues, and confirm delivery schedules
• Negotiate pricing, credit terms, and rebates based on volume and long-term partnerships

Quality Assurance & Compliance

• Coordinate with kitchen supervisors to conduct random checks on delivered stock (freshness, portion size, packaging integrity, temperature compliance)
• Reject non-conforming products and enforce supplier corrective actions
• Ensure all vendors meet food safety, hygiene, and traceability standards required by local regulations and brand guidelines

Inventory & Cost Control

• Track ingredient yield, wastage trends, and stock variances; escalate irregularities immediately to Operations
• Review daily inventory reports and approve reorder quantities
• Work with Finance to monitor price fluctuations and maintain food cost targets