Procurement Assistant at Lindii Peace Foundation (LPF)

Position Overview

This position offers a great opportunity for career growth in procurement operations. Working in coordination with the Procurement Officer, you will plan and implement systems and policies that guide all operations related to procuring supplies and services in support of all LPF offices and projects at state and field offices, including both domestic and international sourcing.

Duties and Responsibilities

• Participate in the negotiation of contract terms on a range of procurements and monitor delivery of exact specifications
• Implement procurement policy and systems for LPF procurement at state and field office level
• Undertake tendering, evaluation, placement, and monitoring of a portfolio of state and field office procurements
• Support the planning and coordination of central procurement activities of LPF with state and local government authorities, including storage and delivery
• Assist in training staff at the local government authority level in procurement rules, processes, and record keeping
• Monitor procurement processes and compliance with LPF procedures at state and field level
• Coordinate formal bids and requests for proposals (RFPs)
• Review and assist in the development of specifications, terms, and schedules
• Prepare specifications, compare bids received, and present recommendations on purchases to management
• Prepare specifications required for various supplies and make them available to suppliers
• Solicit and negotiate competitive pricing from vendors and make recommendations for issuance of purchase orders
• Adhere to all LPF required procurement budgets, LPF and donor purchasing guidelines, policies, and controls on procurement
• Drive continuous improvement in all aspects of the procurement process
• Maintain procurement files and other documentation
• Perform other duties as assigned

Qualifications and Requirements

• Bachelor's degree (BS/BA) in Procurement, Logistics, or related field
• At least 3 years of relevant experience