Procurement and Purchasing Officer

Position Overview

This position offers a great opportunity for career growth. The Purchasing Officer is responsible for sourcing, negotiating, and purchasing high-quality goods and services at the most competitive prices to support the organization's operations.

The role ensures timely procurement, proper documentation, vendor management, and compliance with procurement policies while maintaining effective inventory levels.

About the Ideal Candidate

The ideal candidate must be organized, analytical, and proactive with strong negotiation skills and a deep understanding of procurement processes across multiple business units.

Key Responsibilities

Procurement and Purchasing Activities

• Source and purchase quality goods, materials, and services required for operations
• Request and evaluate quotations to ensure best pricing and terms
• Prepare purchase orders (POs) and ensure timely approval and processing
• Ensure all purchases align with budget limits and company procurement guidelines
• Follow up with suppliers to ensure on-time delivery and order accuracy

Vendor and Supplier Management

• Identify, evaluate, and maintain relationships with reliable suppliers
• Conduct supplier performance reviews based on quality, pricing, delivery, and service
• Resolve issues related to deliveries, product quality, or discrepancies
• Maintain an updated supplier database for easy access and reference
• Negotiate contracts, payment terms, and cost reductions where necessary

Inventory and Stock Monitoring

• Work closely with the store/warehouse team to monitor stock levels
• Follow reorder levels and initiate timely purchasing to prevent stockouts
• Ensure proper documentation and verification of goods delivered
• Participate in periodic stock counts and reconcile stock records
• Report slow-moving, expired, or damaged items to management

Cost Control and Budget Compliance

• Analyze market prices, trends, and supply conditions to control procurement costs