Personal Assistant to Management at Vertex Realty Solutions Limited

About the Role

A dynamic team is expanding and seeking a proactive, highly organized, and detail-oriented Personal Assistant to support the Management team. The successful candidate will be responsible for managing schedules, overseeing administrative functions, coordinating internal operations, and ensuring seamless workflow across projects.

This role requires excellent communication skills, discretion, and the ability to handle multiple priorities in a fast-paced environment.

Key Responsibilities

Executive and Administrative Support:

• Manage the diary, schedule appointments, and coordinate meetings
• Oversee workflow, monitor deliverables, and ensure timely completion of tasks
• Record and relay accurate messages, and respond to queries where appropriate
• Handle internal and external correspondence, including emails and memos
• Draft, edit, and prepare reports, presentations, and official documents
• Maintain an organized filing and record-keeping system for administrative and financial documents
• Ensure confidentiality of all sensitive information at all times

Coordination and Communication:

• Liaise with internal staff, external stakeholders, and clients on behalf of management
• Provide support in staff meetings, departmental reviews, management meetings, and board sessions
• Take meeting minutes and follow up on assigned action items
• Manage and track communication and deliverables across departments

Travel, Events, and Logistics:

• Plan and coordinate local and international travel arrangements (flights, hotels, logistics)
• Organize events, conferences, and management meetings as required

Operational and Personal Support:

• Provide support with marketing, sales, and operational documentation
• Collate and file expense reports, assist with budgeting, and monitor related expenditures
• Perform occasional personal errands or household coordination tasks as required