Personal Assistant to GMD at Proforce Limited

Job Summary

Proforce Limited seeks a dedicated and highly organized Personal Assistant to the General Managing Director (GMD). This role provides high-level administrative, organizational, and operational support to ensure the seamless functioning of the GMD's office. The position requires exceptional professionalism, discretion, initiative, and the ability to manage complex schedules, communications, and business operations within the automobile manufacturing industry.

Key Responsibilities

Executive Support

• Manage the GMD's daily schedule, calendar, appointments, and travel arrangements
• Prepare meeting agendas, minutes, action plans, and follow-ups
• Screen, prioritize, and respond to emails, calls, and correspondence on behalf of the GMD
• Assist in planning and coordinating internal and external meetings, conferences, and presentations

Office & Administrative Management

• Maintain organized filing systems (physical and digital) for confidential documents
• Draft high-quality letters, memos, reports, and internal communications
• Coordinate the flow of information between the GMD's office and various departments

Business & Operational Support

• Conduct research, prepare briefs, and compile business reports required by the GMD
• Support the GMD in monitoring project updates, department reports, KPIs, and operational performance
• Follow up on assigned tasks across departments to ensure execution and timely feedback

Stakeholder & Relationship Management

• Liaise with internal and external partners, clients, suppliers, and government agencies
• Represent the GMD's office with utmost professionalism and confidentiality
• Manage protocol arrangements for official visits, board meetings, and executive guests

Automotive Industry-Related Tasks

• Support the GMD with product rollout plans, production updates, and performance dashboards
• Maintain awareness of automotive market trends, clients, regulatory requirements, and industry developments