Personal Assistant at Stella Maris High School

About the Role

A dynamic team is expanding and seeking a talented Personal Assistant to provide comprehensive administrative and logistical support to the Executive Director.

Key Responsibilities

Administrative & Clerical Support

• Manage the ED's diary, appointments, and travel arrangements
• Answer phone calls, respond to messages, and manage correspondence
• Handle office tasks such as filing, photocopying, and managing stationery supplies

Travel & Logistics

• Book flights, hotels, and transport
• Prepare detailed itineraries for business and personal trips

Errands & Personal Tasks

• Handle personal requests (banking, shopping, reservations)
• Support ED's personal commitments that may overlap with work

Meeting Support

• Prepare meeting venues (physical and virtual)
• Circulate documents and materials in advance
• Record meeting notes as required

Essential Requirements

• Maintain discretion while managing personal and professional information
• Strong organizational and time management skills
• Excellent communication abilities