Ministry Administrator at One StepAhead Consulting

About the Role

A dynamic team is expanding and looking for the right talent to join as a Ministry Administrator. You will provide comprehensive administrative and operational support to ministry leadership while ensuring smooth coordination of all ministry activities.

Key Responsibilities

Administrative Support

• Provide general administrative support to ministry leadership, including scheduling meetings, managing calendars, and coordinating appointments
• Organize and maintain ministry records, documents, and files (both digital and physical), ensuring confidentiality and proper documentation practices
• Assist in the preparation of ministry-related correspondence, newsletters, and communication materials
• Manage office supplies and ensure the ministry has necessary resources for its activities
• Manage the Servant Leader's book inventory, ensuring meticulous records are kept of sales, stock, and distribution

Event Planning and Coordination

• Coordinate ministry events, meetings, and outreach activities, including volunteer coordination, logistics, and ensuring all details are covered
• Prepare event agendas, participant materials, and manage event registrations
• Ensure that all events and programs run smoothly with necessary resources available

Volunteer Coordination

• Serve as the primary point of contact for volunteers, ensuring proper communication between ministry leadership and volunteers
• Support ministry leadership in overseeing volunteers, inclusive of payment of volunteer stipends
• Schedule and coordinate volunteer teams for ministry programs and church activities
• Foster positive relationships with volunteers and provide support as needed

Communication

• Maintain clear communication between the Executive Assistant, ministry leaders, volunteers, and the church congregation
• Work closely with the communications team by contributing to social media campaigns and providing required information in a timely manner
• Distribute ministry-related communications (bulletins, announcements, emails, text messages) to the congregation

Financial Management Support

• Track ministry expenses and provide financial documentation as needed