Human Resource Assistant - Zamfara at Medecins Sans Frontieres

Position Overview

This position offers a great opportunity for career growth. You will execute administrative, HR, and legal-related tasks to support the Project HR Manager following MSF standards and procedures, ensuring legal compliance and building the HR capacity needed to achieve project objectives.

Main Responsibilities

• Manage personal files under supervision of the Project HR Manager to ensure accuracy, compliance, and on-time payments
• Update the HR database and personal files to facilitate HR processes management
• Update social security and tax office files to meet legal requirements, including specific amendments necessary to ensure local labour and fiscal law compliance
• Prepare employment contracts in conformity with legal requirements, including specific amendments to ensure local labour and fiscal law compliance
• Prepare monthly pay slips for all staff, edit and update necessary data to ensure punctuality and accuracy of staff payroll
• Follow up on all expiring rental contract dates and inform the Administration Manager to allow sufficient time for renewal or alternative arrangements
• Make administrative information available to staff (postings, meetings, etc.), support the Project HR Manager in translating documents into local language, and assist in meetings upon request
• Execute additional HR and administrative tasks delegated by the Project HR Manager

MSF Section/Context Specific Responsibilities

• Ensure the daily worker pool is updated with accurate and recorded information, facilitating their work with each department
• Ensure documentation for daily worker use is accurate, updated, and complete
• Brief new arrivals (both national and international staff) on the project, introduce them to the team, and assist with accommodation arrangements
• Assist in recruitment processes