Front Office Manager at Structured Energy Systems Limited

About the Role

We are hiring a Front Office Manager to oversee the management of the company's facility and handle administrative and clerical duties.

Salary

₦200,000.00 – ₦250,000.00 per month

Key Responsibilities

• Greet and direct all visitors, including vendors, job candidates, and customers
• Manage and inspect the office building
• Receive and screen all incoming calls
• Maintain project files, documents, correspondence, and communications
• Track staff attendance and punctuality
• Manage documentation control procedures
• Assist other departments with assigned tasks
• Provision and manage inventory of office supplies and replacement items
• Handle administrative projects, including word processing, data entry, and internet research tasks
• Ensure completion of paperwork, sign-in procedures, and security protocols
• Adhere to proper use and care procedures for equipment and materials
• Handle repairs and maintenance coordination for office facilities and equipment
• Monitor, record, and maintain office repairs and maintenance logs
• Obtain quotes and negotiate pricing with vendors for repairs, supplies, and maintenance
• Draft internal memos as required
• Receive and distribute letters, packages, and deliveries to appropriate departments
• Assist in preparation of monthly and annual administrative budgets with the Finance/Accounts team
• Manage and disburse petty cash upon request
• Maintain records of utility bills, vendor information, and payment details
• Monitor and maintain company vehicles, insurance policies, road taxes, licenses, and vehicle documentation
• Notify Finance of all bills due for payment
• Supervise office assistants, security personnel, and drivers to ensure duties are carried out effectively