Finance and Admin Officer

About the Role

The Finance and Administration Officer ensures the smooth and accurate flow of financial and operational information while designing and implementing financial reports. This role is responsible for effective implementation of project activities within the field location, managing finances and operations according to established financial, contractual, and operating systems. The officer manages budgets for the state field office/project, implements organizational financial policies and procedures, ensures compliance, and collaborates with finance and project technical staff to facilitate project success.

Key Responsibilities

• Oversee operations and finances of the state office
• Review activity requests and prepare bank vouchers for payments
• Track cash flow and compile retirement receipts for review
• Manage petty cash reconciliation
• Prepare office running budget
• Check matching expenses for compliance with donor regulations
• Assist with month-end reporting package
• Ensure implementation of regulations and procedures for local purchase, procurement, and logistics management in collaboration with Logistics Officer(s) and Associate(s)
• Maintain rigorous operations in the field office, communicating regularly with the Abuja office to ensure smooth operations
• Assist technical staff to develop and manage monthly and quarterly activity budgets
• Implement financial and internal control policies and procedures
• Process supplier invoices
• Maintain financial files and records
• Maintain the assets register
• Submit staff time sheets for payroll processing

Required Qualifications

• University degree in Business Management or Accounting
• Professional experience supporting development projects and managing state finance and administration functions

Preferred Qualifications

• Postgraduate degree in a related field
• Professional qualification such as ACA or ACCA