Facility Management Assistant

Position Overview

The Facility Management Assistant supports the Facility Manager in the day-to-day maintenance, safety, and smooth operation of company facilities and assets. The role involves coordinating minor repairs, monitoring service providers, tracking assets, and ensuring facilities remain clean, safe, and functional to support business operations.

Key Responsibilities

Facility Support & Monitoring

• Assist in the daily monitoring of office buildings, branches, and common areas
• Report faults, damages, and safety issues promptly
• Support routine inspections of facilities and company assets
• Ensure office utilities (power, water, internet) are functioning properly

Maintenance & Repairs Coordination

• Log maintenance requests and follow up on completion
• Support coordination of minor repairs (electrical, plumbing, furniture, fittings)
• Liaise with technicians, cleaners, and security personnel
• Escalate major issues to the Facility Manager promptly

Asset & Inventory Support

• Assist in maintaining records of company assets (furniture, equipment, vehicles, generators, etc.)
• Support tagging, movement tracking, and condition reporting of assets
• Assist with periodic asset verification and audits

Vendor & Service Provider Support

• Support supervision of vendors (cleaning, security, waste disposal, maintenance)
• Confirm completion of tasks and report service quality issues
• Help ensure vendors comply with agreed schedules and standards

Health, Safety & Cleanliness

• Support implementation of basic health and safety procedures
• Ensure fire extinguishers, first aid boxes, and safety signage are in place and report if faulty
• Report safety hazards and support corrective actions
• Promote cleanliness and proper use of office facilities

Reporting & Documentation

• Keep simple logs of repairs, inspections, and vendor visits
• Assist in preparing facility reports and documentation as needed