Executive Assistant to the Managing Director at Smooth Promotions

Job Summary

We are seeking a highly skilled and experienced Executive Assistant to support our Managing Director in managing the day-to-day activities of the organization. As an Executive Assistant, you will be responsible for providing administrative support, coordinating schedules, and ensuring seamless communication within the organization.

Key Responsibilities

• Provide administrative support to the Managing Director, including scheduling meetings, managing correspondence, and preparing documents
• Manage the Managing Director's calendar, ensuring timely and efficient scheduling of meetings and appointments
• Coordinate travel arrangements, itineraries, and expense reports
• Develop and maintain spreadsheets, reports, and presentations as required
• Screen and direct phone calls, emails, and other correspondence
• Build and maintain relationships with internal and external stakeholders
• Ensure confidentiality and discretion in handling sensitive information

Requirements

• Minimum 3-5 years of experience as an Executive Assistant or similar role
• Excellent communication, organizational, and time management skills
• Proficiency in Microsoft Office and other productivity tools
• Ability to maintain confidentiality and handle sensitive information
• Strong problem-solving and analytical skills