Executive Assistant to the Managing Director at Ojatee Consulting

About the Role

We are seeking an exceptional Executive Assistant to the Managing Director—a highly organized, proactive, and emotionally intelligent professional who thrives in a fast-paced environment.

This role is for a true self-starter, someone who anticipates needs, solves problems independently, and ensures the Managing Director operates at maximum effectiveness. You should be a polished communicator, deeply professional, and able to manage competing priorities with grace and maturity.

Key Responsibilities

You will be responsible for enabling the MD to focus on high-level strategic work by delivering world-class executive support, including:

• Managing a complex and dynamic calendar with zero conflicts
• Coordinating high-level meetings, travel schedules, and stakeholder engagements
• Preparing polished reports, briefs, board documents, presentations, and correspondence
• Tracking action items, projects, and follow-ups to ensure timely execution
• Managing internal and external communication on behalf of the MD
• Liaising with executives, partners, and stakeholders with tact and diplomacy
• Anticipating needs and resolving issues proactively before they escalate
• Ensuring confidentiality, professionalism, and accuracy in all tasks

What Success Looks Like

As a successful hire, you will:

• Reduce the MD's administrative workload by 30–40% within the first 90 days
• Maintain a 100% accurate schedule with zero missed or conflicting appointments
• Deliver error-free documentation at least 95% of the time
• Coordinate 5–10 strategic projects annually with excellent execution
• Build trust and positive rapport with internal and external stakeholders
• Protect confidential information with absolute discretion

What We Are Looking For

• A polished communicator
• A proactive, independent self-starter with strong initiative
• Highly organized and detail-oriented