Executive Assistant to Chief Executive Officer at LawPavilion Business Solutions

About the Role

We are looking for a highly skilled and versatile Executive Assistant to provide comprehensive support to our Managing Director. This role goes beyond conventional administration; it is a strategic position that requires someone who can operate confidently at the intersection of technology, law, and business administration. As the MD's trusted partner, you will serve as a force multiplier, ensuring his time is optimized, priorities are well managed, and the office runs with efficiency and excellence.

Key Responsibilities

• Manage the MD's calendar, schedule meetings, and coordinate travel arrangements
• Prepare and review documents, reports, presentations, and correspondence
• Act as the first point of contact between the MD and internal/external stakeholders
• Handle confidential information with discretion and maintain professional integrity at all times
• Support the MD in follow-ups, project tracking, and ensuring the timely completion of tasks
• Organize and coordinate high-level meetings, including preparing agendas and taking minutes
• Conduct research and provide briefs to support informed decision-making
• Perform other duties as assigned to ensure the smooth running of the MD's office

Required Qualifications

• Bachelor's degree in Business Administration, Management, or related field
• 3–5 years proven experience as an Executive Assistant, Personal Assistant, or similar role

Required Skills

• Excellent organizational and multitasking abilities
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook)
• High level of discretion, integrity, and professionalism
• Ability to work independently and remain calm under pressure
• Strong time management and priority management skills
• Ability to work flexible hours, including weekends