Executive Assistant - Quality and Production

About the Role

Amy Consulting is seeking a qualified Executive Assistant to provide comprehensive support across quality, production, and administrative functions in Lagos, Nigeria. This position plays a key role in ensuring operational excellence, compliance, and production efficiency.

Key Responsibilities

Executive & Administrative Support

• Provide executive support including meeting coordination, travel logistics, and professional correspondence
• Prepare management reports, presentations, and minutes for operational, quality, and other meetings
• Track action points and follow up internally to ensure timely execution

Quality & Food Safety Support

• Support implementation and monitoring of quality standards in line with local and international export requirements
• Assist with compliance documentation for agencies such as Nigeria Customs Service, Inspection Agencies, SON, and Quarantine Services
• Maintain quality records, standard operating procedures (SOPs), inspection reports, and certification documentation (e.g., HACCP)
• Coordinate internal and external audits and track corrective and preventive actions

Production Coordination

• Support production planning by compiling daily, weekly, and monthly production data
• Liaise with operations team, processing facilities, warehouse, and logistics teams to ensure production targets and export timelines are met
• Track key production indicators including volumes, yields, wastage, and efficiency

Environmental, Social & Governance (ESG) Support

• Support ESG initiatives aligned with stakeholder expectations
• Collect and manage data related to environmental impact, labour standards, health & safety, and traceability
• Assist in preparing ESG and sustainability reports for international buyers, regulators, and partners
• Support social responsibility initiatives

Compliance & Export Documentation

• Assist in coordinating export documentation including Certificates of Origin, Phytosanitary Certificates, and customer compliance documents
• Support adherence to environmental regulations and sourcing requirements
• Maintain organized records for inspections, audits, and customer requirements

Required Qualifications

• Bachelor's degree in Business Administration or related field