Executive Assistant-Healthcare Experience (Hospital) at Euracare Multi-Specialist Hospital

Job Summary

We are seeking a qualified Executive Assistant to provide high-level administrative, operational, and coordination support to the Medical Director. This role ensures effective management of the Medical Director's clinical, executive, and strategic responsibilities. The position requires exceptional discretion, strong organizational skills, and a comprehensive understanding of hospital operations, clinical workflows, and stakeholder management within a healthcare environment.

Key Responsibilities

Executive & Administrative Support

• Provide comprehensive administrative support to the Medical Director, including calendar management, meeting scheduling, travel coordination, and correspondence handling
• Manage confidential communications, documents, and sensitive medical and executive information with the highest level of discretion
• Prepare, edit, and format reports, presentations, memos, and official correspondence
• Serve as the primary liaison between the Medical Director and internal departments, consultants, external partners, and regulatory bodies

Clinical & Practice Coordination

• Coordinate the Medical Director's clinical schedule, including outpatient clinics, ward rounds, catheterization lab sessions, and procedural commitments
• Support coordination with nursing, cardiology, theatre, cath lab, imaging, and allied clinical teams to ensure seamless workflow
• Assist in organizing patient-related documentation where applicable, ensuring alignment with hospital policies and confidentiality standards in a non-clinical capacity

Governance, Compliance & Documentation

• Support the Medical Director in maintaining compliance with hospital policies, clinical governance frameworks, accreditation requirements, and regulatory standards
• Track deadlines for medical reports, audits, committee submissions, and regulatory filings
• Maintain accurate records of clinical meetings and Medical Advisory Committee (MAC) meetings