Executive Assistant-Healthcare Experience (Hospital) at Euracare Multi-Specialist Hospital

Job Summary

The Executive Assistant to the Medical Director provides high-level administrative, operational, and coordination support to ensure the effective management of the Medical Director's clinical, executive, and strategic responsibilities. The role requires exceptional discretion, organizational skills, and a comprehensive understanding of hospital operations, clinical workflows, and stakeholder management within a healthcare environment.

Key Responsibilities

Executive & Administrative Support

• Provide comprehensive administrative support to the Medical Director, including calendar management, meeting scheduling, travel coordination, and correspondence handling
• Manage confidential communications, documents, and sensitive medical and executive information with the highest level of discretion
• Prepare, edit, and format reports, presentations, memos, and official correspondence
• Serve as the primary liaison between the Medical Director and internal departments, consultants, external partners, and regulatory bodies

Clinical & Practice Coordination

• Coordinate the Medical Director's clinical schedule, including outpatient clinics, ward rounds, catheterization lab sessions, and procedural commitments
• Support coordination with nursing, cardiology, theatre, cath lab, imaging, and allied clinical teams to ensure seamless workflow
• Assist in organizing patient-related documentation where applicable, ensuring alignment with hospital policies and confidentiality standards in a non-clinical capacity

Governance, Compliance & Documentation

• Support the Medical Director in maintaining compliance with hospital policies, clinical governance frameworks, accreditation requirements, and regulatory standards
• Track deadlines for medical reports, audits, committee submissions, and regulatory filings
• Maintain accurate records of clinical meetings and Medical Advisory Committee (MAC) meetings