Executive Assistant at Maven Technicals Nigeria Limited

Job Summary

We are seeking a proactive and highly organized Executive Assistant to support the Managing Director. The successful candidate will be responsible for managing a broad range of administrative and executive support tasks, ensuring the MD's time and priorities are effectively aligned with business objectives. This role requires a high level of professionalism, discretion, and a strong understanding of technical or project-based environments.

Key Responsibilities

• Provide high-level administrative assistance to the MD, including managing calendars, scheduling meetings, and handling correspondence
• Liaise with project managers, engineers, and clients to track project timelines, deliverables, and reports as directed by the MD
• Organize and prepare materials for internal and external meetings, take minutes, and follow up on action points
• Draft and review reports, memos, and communications; ensure accuracy and alignment with the firm's standards
• Coordinate complex travel arrangements, site visits, and logistics for the MD and project stakeholders
• Maintain and safeguard confidential documents including contracts, proposals, and legal agreements

Qualifications & Requirements

• Bachelor's Degree in Business Administration, Secretarial Administration, or related discipline
• Minimum of 1–2 years experience supporting C-level executives, preferably within the engineering, construction, or technical services sector
• Excellent organizational, time-management, and multitasking abilities
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Familiarity with project management tools (advantageous)
• Ability to understand technical terminology