Executive Assistant at J-Six Group

About the Role

An exciting opportunity has arisen for a motivated professional to join our team as an Executive Assistant. This is a key administrative position supporting senior management and ensuring smooth office operations.

Key Responsibilities

• Handle basic bookkeeping tasks
• Devise and maintain office filing systems
• Screen and direct phone calls and distribute correspondence
• File and retrieve corporate records, documents, and reports
• Prepare reports, memos, invoices, letters, and other documents
• Respond accurately to information requests from staff and clients
• Prepare facilities for scheduled events and arrange refreshments as required
• Take dictation and minutes, prepare reports and documentation for meetings and appointments
• Act as the point of contact between the Managing Director and staff, as well as internal and external clients
• Schedule and coordinate appointments and meetings, maintain an events calendar, and send reminders
• Manage emails extensively, including checking incoming and outgoing emails and following up with the Managing Director as necessary
• Work with the HR office to schedule all staff meetings, coordinate proceedings, and accurately record meeting minutes
• Assist with ad-hoc administrative and project requirements as needed
• Observe best business practices and etiquette

Required Qualifications

• Bachelor's degree in Accounting, Business Administration, Economics, or Finance
• Minimum of 3 years of working experience as a Personal/Executive Assistant or in an administrative capacity
• Excellent communication and interpersonal skills
• Outstanding organizational and time management skills
• Proficiency in MS Excel and appointment scheduling software
• Proficiency in typing and report writing
• In-depth knowledge of office management systems and procedures

Key Skills and Attributes

• Charismatic, coordinated, and amiable
• Ability to multitask and prioritize daily workload
• Able to maintain confidentiality at all times
• Proactive problem solver with flexibility
• Fast learner with strong attention to detail