Executive Assistant at J-Six Group

About the Role

An exciting opportunity has arisen for a motivated professional to join J-Six Group in Lagos as an Executive Assistant. This is a key administrative position supporting senior management and ensuring smooth office operations.

Key Responsibilities

• Handle basic bookkeeping tasks
• Devise and maintain office filing systems
• Screen and direct phone calls and distribute correspondence
• File and retrieve corporate records, documents, and reports
• Prepare reports, memos, invoices, letters, and other documents
• Respond accurately to information requests from staff or clients
• Prepare facilities for scheduled events and arrange refreshments as required
• Take dictation and minutes; prepare reports and documentation for meetings and appointments
• Act as the point of contact between the Managing Director and staff, and internal/external clients
• Schedule and coordinate appointments and meetings, maintain an events calendar, and send reminders
• Manage emails comprehensively, including checking incoming and outgoing communications and following up with the Managing Director as necessary
• Work with the HR office to schedule all staff meetings, coordinate proceedings, and accurately record meeting minutes
• Assist with ad-hoc administrative and project requirements as needed
• Observe best business practices and professional etiquette

Required Qualifications

• Bachelor's Degree in Accounting, Business Administration, Economics, or Finance
• Minimum of 3 years of professional experience as a Personal/Executive Assistant or in an administrative capacity

Essential Skills and Attributes

• Charismatic, coordinated, and amiable demeanor
• Strong ability to multitask and prioritize daily workload
• Excellent communication and interpersonal skills
• Strict adherence to confidentiality
• Proficiency in typing and report writing
• Proactive problem-solving abilities with strong flexibility
• Outstanding organizational and time management skills
• Strong attention to detail and fast learning capacity
• In-depth knowledge of office management systems and procedures
• Proficiency in MS Excel and appointment scheduling software