Executive Assistant at Intelligent Innovations Limited

About the Role

Intelligent Innovations Limited is seeking a highly organised and proactive Executive Assistant who will play a central role in training coordination, project management, and executive support. This role is ideal for someone who thrives in a structured environment, loves organising people and processes, and can support company-wide training activities while ensuring seamless task monitoring and delivery.

Key Responsibilities

• Coordinate and manage all training programs for the organisation
• Handle training logistics, invitations, attendance tracking, reminders, and follow-up communication
• Maintain a training calendar and track all sessions, facilitators, materials, and resources
• Monitor and track ongoing company projects and executive initiatives
• Ensure executives and teams stay on track with deadlines, priorities, and deliverables
• Support departmental coordination to ensure tasks and responsibilities are completed on time
• Ensure seamless flow of information between teams and stakeholders
• Serve as a reliable point of contact for staff, clients, partners, and training participants
• Handle confidential information with discretion and professionalism

Required Qualifications

• Bachelor's degree in Business Administration, Management, or related field
• 2–3 years of proven experience as an Executive Assistant, Project Manager, or Training Coordinator
• Strong proficiency in Microsoft Office Suite, Google Workspace, Calendly, and digital collaboration tools (e.g., Slack, Trello)

Essential Skills & Attributes

• Ability to multitask and prioritise time-sensitive activities
• Excellent self-management and the ability to work without supervision
• Strong people and relationship skills; warm, professional, and diplomatic
• Exceptional communication and interpersonal abilities