Executive Assistant at ECLAT HR Consulting

About the Role

An established company is seeking an experienced Executive Assistant to provide high-level administrative and operational support to the Managing Director, ensuring seamless daily business operations.

Key Responsibilities

• Provide comprehensive administrative and operational support to the Managing Director
• Anticipate the MD's needs by proactively managing schedules, priorities, travel plans, and deadlines
• Draft, proofread, and prepare professional reports, presentations, correspondence, board papers, and briefing materials
• Manage the MD's complex calendar, including appointments, meetings, conferences, board sessions, and events
• Coordinate and organize local and international travel logistics (visas, itineraries, accommodation, and transport)
• Support meetings by preparing agendas, recording minutes, circulating action points, and tracking deliverables
• Serve as the primary liaison between the MD and internal/external stakeholders, ensuring timely communication and follow-ups
• Screen, prioritize, and respond to calls, emails, and correspondence with discretion and professionalism
• Maintain and secure confidential files, documents, and records while ensuring accurate information management
• Support budget preparation, monitor expenses, reconcile accounts, and prepare financial summaries for reporting
• Track and monitor strategic projects, initiatives, and cross-departmental assignments to ensure deadlines are met
• Conduct research, compile data, and prepare policy or strategy briefs to support executive decision-making
• Coordinate logistics for board meetings, retreats, stakeholder engagements, and other executive-level events
• Build and sustain professional relationships with board members, partners, donors, and other key stakeholders
• Identify opportunities to enhance efficiency, streamline office processes, and improve executive workflows

Requirements

• Bachelor's Degree in Political Science, Public Administration, International Relations, Law, or related field