Executive Assistant at Cirvee

Role Overview

This is a full-time, on-site role for an Executive Assistant to the CEO. The ideal candidate will function as the CEO's right hand — ensuring structure, enforcing protocol, managing communication, and keeping the CEO organized, protected, and focused. This role requires high discretion, strong coordination skills, quick thinking, and a deep sense of responsibility.

Key Responsibilities

• Manage the CEO's schedule, priorities, meetings, and daily workflow
• Serve as the CEO's gatekeeper — controlling access, communication, and enforcing proper protocol
• Communicate the CEO's instructions clearly and ensure departments execute tasks accurately and on time
• Handle all confidential information with strict discretion and maintain professionalism at all times
• Review documents and correspondence before they reach the CEO to ensure quality and correctness
• Provide structured updates, reports, and meeting summaries to keep the CEO fully informed
• Support coordination of operations and help maintain discipline, order, and workflow across departments
• Address staff conduct or protocol issues immediately to protect the CEO's authority and uphold standards
• Coordinate logistics for CEO travel, meetings, events, and external engagements
• Maintain professionalism, uphold integrity, and support the CEO's vision with loyalty and accountability

Required Qualifications

• Bachelor's degree in Business Administration, Management, HR, or a related field
• 3–5 years' experience as an Executive Assistant, Chief of Staff, or similar executive-level role
• Strong communication and interpersonal skills
• Exceptional organizational and multitasking ability
• Ability to work independently and manage fast-paced environments
• High emotional intelligence, discipline, and commitment to confidentiality
• Proficiency in Microsoft Office or Google Workspace