Executive Assistant at Broadoaks British School

Job Purpose

The Executive Assistant provides high-level, confidential administrative support to the Director of Schools and plays a key role in ensuring efficient operations within the school's leadership office. This role demands excellent organizational and communication skills, the ability to multitask, maintain discretion, and proactively manage tasks to support leadership effectiveness.

Overview of the Role

The Executive Assistant serves as the right hand to the Director of Schools, managing daily operations, communication, and logistics with utmost professionalism. The ideal candidate will be highly experienced, resourceful, detail-oriented, and able to anticipate needs in a fast-paced, high-performing environment.

Responsibilities

• Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the Director of Schools
• Provide sophisticated calendar and diary management—prioritize inquiries and requests, troubleshoot conflicts, and make sound judgments to ensure smooth day-to-day operations
• Manage all forms of communication including memos, emails, reports, presentations, and external correspondence on behalf of the Director of Schools
• Take accurate minutes during meetings, ensure timely follow-up, and track the completion of action points
• Complete a broad variety of administrative tasks that facilitate the Director's ability to effectively lead the school, including handling special projects and events
• Make complex travel, transport, and accommodation arrangements and ensure itineraries are efficient and clear
• Track daily expenses, process petty cash, and prepare weekly, monthly, or quarterly financial and activity reports
• Act as an office manager for the Director's office—maintaining inventory of supplies and coordinating logistical needs
• Screen and direct phone calls, greet and manage visitors, and determine access