Desk Officer - Cost Consultancy (Bluebeam Revu Specialist)

Job Purpose

As a Desk Officer, you will support the cost consultancy team by reviewing and certifying contractor payment applications, preparing interim payment certificates, and managing variation and quantity takeoff workflows. Your deep proficiency in Bluebeam Revu will be key to producing accurate measurements, reconciling as-built quantities against contract Bills of Quantities (BOQs), and generating data-driven variation reports.

Key Responsibilities

Invoice and Payment Certification

• Examine contractor interim payment applications against contract BOQ and scope
• Validate quantities and rates, checking for compliance with contract terms and pricing schedules
• Draft and issue Interim Payment Certificates (IPC) in accordance with the contract's valuation dates

Variations & Change Control

• Identify, quantify and value contract variations and provisional sums
• Use Bluebeam Revu's Compare Documents/Overlay Pages features to highlight drawing changes
• Prepare variation reports, including measured versus contract quantities and calculated variances
• Collaborate with project managers and clients to negotiate and agree variation sums

Quantity Take-Off & Measurement

• Calibrate and set up drawing scales in Bluebeam Revu
• Create and maintain custom measurement tool sets in the Tool Chest
• Link measurements to Excel BOQs via Quantity Link, ensuring live updates of measured quantities
• Perform detailed as-built take-offs (lengths, areas, volumes, counts) and export mark-up summaries

Documentation & Record Keeping

• Maintain an organized register of contract drawings, revision PDFs and project mark-ups
• Archive all measurement mark-ups, comparison reports and certified payment notices
• Prepare and issue month-end dashboards, cash-flow forecasts and commitment reports

Collaboration & Quality Assurance

• Work closely with senior cost consultants, project managers, design teams and contractors
• Perform quality assurance checks on all deliverables to ensure accuracy and compliance