Administrative Officer - Vestates Limited, Abuja

Position Overview

The Administrative Officer provides essential administrative support to the Senior Admin Manager and ensures smooth day-to-day office operations. This role involves drafting correspondence, managing documentation, coordinating vehicle usage, maintaining office supplies, and assisting with communication and event management.

Key Responsibilities

Documentation and Correspondence

• Draft offer letters, invoices, and various official letters and notices
• Review tenancy, sales, property management, and other agreements
• Correspond professionally with clients and prospective clients
• Establish and maintain a thorough documentation and filing system

Financial Management

• Receive and process fund requests
• Maintain detailed and accurate expense records
• Prepare regular reports on office supply expenses and budgets

Vehicle and Fleet Management

• Coordinate and oversee the smooth operation of the company's carpool, including drivers and vehicles, in collaboration with the Front Desk Officer
• Supervise the Front Desk Officer in maintaining accurate vehicle usage logs, fuel consumption records, and movement schedules
• Ensure all vehicle documentation (licenses, insurance, etc.) are valid, up to date, and properly filed
• Review and approve the driver roster prepared by the Front Desk Officer to ensure efficient service delivery and coverage
• Monitor and report on vehicle performance, maintenance needs, and related expenses to the Senior Admin Manager

Office Supplies and Inventory Management

• Maintain a reliable inventory of office consumables
• Monitor office stock levels and place orders as necessary
• Maintain an accurate inventory management system
• Conduct quarterly market price surveys to ensure value for money in procurement

Office Administration and Facilities

• Oversee office cleanliness and ensure that external areas (lawns, gardens, walkways, parking areas) and office interiors are well maintained
• Supervise the Front Desk Officer to ensure guests are professionally welcomed and directed

Company Information

Employer: Vestates Limited

Location: Abuja, Nigeria