Administrative Manager at Autochek

Job Summary

We are seeking a highly organized and proactive Administrative Manager to oversee and streamline our administrative operations. The ideal candidate will be responsible for managing vendor relationships, coordinating travel logistics, supervising drivers and company logistics, overseeing inventory and facility management, and ensuring efficient procurement and payment processes.

Essential Job Functions

Administrative Operations

• Implement administrative policies, procedures, and systems that support the strategic goals of the organization
• Oversee office operations and ensure administrative functions run smoothly across all locations

Vendor & Facility Management

• Manage relationships and contracts with vendors and service providers; regularly review performance and ensure service level compliance
• Maintain a vendor database and regularly evaluate cost-efficiency and quality
• Supervise facilities maintenance and services (cleaning, security, repairs, utilities) to ensure a safe and functional working environment
• Ensure cost-effective procurement of office equipment, supplies, and services
• Ensure that the office and company facilities are clean, secure, and well-maintained

Travel Planning

• Manage end-to-end travel logistics including flights, accommodation, visa processing, and local transportation for employees and executives
• Maintain travel budgets and ensure adherence to policy
• Ensure cost-effective travel solutions while maintaining convenience and safety
• Track and reconcile travel expenses and travel-related vendor payments

Driver & Logistics Management

• Oversee company vehicle usage, maintenance, scheduling, and ensure compliance with road safety standards and vehicle documentation regulations
• Coordinate logistics for movement of employees and materials across various locations
• Supervise company drivers and manage vehicle assignment