Administrative Executive at ESOSA Food System

Key Responsibilities

• Serve as the first point of contact at the office/front desk
• Organize and maintain physical files and records
• Monitor office supplies and coordinate procurement when necessary
• Manage official correspondence, reports, and internal memos
• Attend to the CEO, Directors, Managers, and guests during office visits by providing refreshments, coordinating meals, and fulfilling hospitality-related needs
• Assist with staff coordination and internal communications
• Ensure utilities, equipment, and facilities are functioning properly and liaise with vendors when maintenance or services are needed
• Support the HR and operations departments with documentation and logistics
• Ensure the office environment is tidy, organized, and efficient for daily operations
• Oversee day-to-day office operations to ensure smooth workflow
• Ensure proper filing and record-keeping of all administrative documents
• Assist in onboarding new employees by preparing documentation and logistics
• Support the HR department in coordinating office meetings

Required Skills

• Ability to manage multiple tasks, prioritize responsibilities, and maintain structure in a fast-paced environment
• Proactive attitude and ability to work independently
• Team player with strong interpersonal skills
• Willingness to learn and grow with the company