Administrative Assistant at Pruvia Integrated Limited

Job Summary

The Administrative Assistant will provide administrative support to ensure the efficient operation of the office. This role involves managing day-to-day tasks, coordinating activities, and maintaining confidentiality.

Key Responsibilities

• Manage calendars, schedule appointments, and arrange meetings
• Coordinate travel itineraries, bookings, and expense reports
• Handle incoming and outgoing correspondence (emails, letters, faxes)
• Respond to inquiries, redirect calls, and take messages
• Prepare, edit, and format documents, reports, and presentations
• Maintain accurate records, files, and databases
• Order supplies, manage inventory, and track expenses
• Ensure office equipment is in good working order
• Provide support to colleagues and executives
• Assist with special projects and tasks as needed
• Maintain organized filing systems (physical and digital)
• Ensure compliance with office policies and procedures
• Handle sensitive and confidential information with discretion

Requirements

• OND, BSc, or BA degree in business administration, secretarial duties, or related field
• 1–2 years of experience in administration or office management
• Strong organizational and time management skills
• Excellent communication and interpersonal skills
• Proficiency in office software (MS Office, Google Workspace)
• Attention to detail and ability to multitask
• Ability to maintain confidentiality and handle sensitive information
• Female applicants