Administrative and Human Resources Manager at Seedbuilders Innovation Hub

Job Summary

We are seeking an Administrative and Human Resources Manager to join our dynamic and expanding team. You will be responsible for ensuring the smooth operation of the organization and managing all human resource functions to support our growth.

Key Responsibilities

• Oversee daily operations, including facility management, workspace coordination, and vendor supervision
• Develop, implement, and enforce administrative systems, policies, and standard operating procedures
• Manage procurement processes, service contracts, asset registers, and compliance requirements
• Coordinate all internal organizational meetings and stakeholder engagements
• Design key performance indicators (KPIs), coordinate performance reviews, track employee productivity, and support managers in addressing underperformance
• Support staff development initiatives, training programs, and workforce planning
• Maintain accurate and organized staff files, contracts, policies, leave records, and compliance documents in both physical and digital formats
• Plan manpower needs, develop job descriptions, advertise open positions, screen candidates, conduct interviews, and manage onboarding processes
• Create and enforce company policies, HR handbook, disciplinary procedures, and ensure compliance with all labour laws and regulations
• Coordinate payroll processing, benefits administration, and leave management
• Manage financial, administrative, and program documentation to support budgeting, expense tracking, audits, and compliance with legal, regulatory, and internal governance requirements
• Prepare timely administrative and HR reports for management and partners with 95% completeness and accuracy
• Manage voucher issuance, redemption, and submission to ensure invoicing accuracy
• Ensure all office users and clients are assigned functional workstations and offices with reliable internet connectivity and required tools
• Coordinate user and client support requests, feedback, and issue resolution