Admin Officer (Facility Management)

About the Role

This position offers a great opportunity for career growth within a dynamic facility management environment.

Key Responsibilities

• Prepare and manage the annual departmental budget
• Procure office supplies and consumables at competitive prices within budget guidelines and maintain proper consumption records
• Design and implement office policies, establishing standards and procedures
• Maintain office efficiency through adequate planning and process optimization
• Design, develop, and review vendor selection criteria
• Maintain and expand the vendor and supplier list; liaise with vendors for quality assurance, discounts, and competitive pricing
• Conduct research on process improvement methods to enhance efficiency and minimize expenditure
• Process and manage payment of office utility and domestic bills including DSTV, internet, phone bills, waste disposal, power, diesel, and fuel; oversee subscriptions and computer upgrades
• Manage and maintain plant and machinery, including power generating sets on the premises
• Supervise and maintain the general outlook, equipment, and company assets; liaise with maintenance personnel
• Supervise and monitor support staff and customer service teams
• Conduct performance appraisals for support staff
• Monitor, instruct, and appraise security personnel in premises security
• Design and implement an easily retrievable filing system

Required Qualifications

• Bachelor's Degree (B.Sc.); Master's Degree desirable
• 3–4 years of experience in Facility Management, procurement, and administration
• Relevant professional certification

Knowledge, Skills, and Attributes

• Strong networking, problem-solving, and interpersonal skills
• Strong written and oral communication skills
• Ability to lead and manage a team
• Excellent influencing and negotiation skills