Admin Officer / Accountant at Perfection Motor Company Limited

About the Role

A reputable organization seeks a dedicated individual for this role as an Admin Officer / Accountant.

Key Responsibilities

• Oversee daily office operations and ensure the smooth functioning of administrative activities
• Monitor daily communications and respond to queries
• Record and file cash transactions
• Ensure payments, amounts, and records are correct
• Maintain physical and digital filing systems for records, reports, memos, and confidential documents
• Manage office supplies, place orders, and track usage to prevent shortages or overstocking
• Process and file invoices
• Coordinate logistics for meetings, workshops, and company events
• Handle facility management including cleaning, security, repairs, and maintenance
• Process expense requests for the accountant to approve
• Perform bank reconciliation
• Process incoming and outgoing correspondence and ensure timely communication with staff and stakeholders
• Assist with the preparation of reports, presentations, and official documentation
• Manage travel arrangements and accommodation for staff and executives
• Monitor and manage administrative budgets and vendor invoices
• Liaise with third-party providers, clients, and suppliers
• Update and maintain procedural documentation
• Support HR, Finance, and Operations teams with documentation and administrative tasks

Required Qualifications

• Relevant qualifications with 1–3 years of experience
• Female candidate within 25–30 years age range

Required Skills

• Organizational Skills – Ability to manage multiple tasks and prioritize effectively
• Communication Skills – Strong verbal and written communication for internal and external correspondence
• Time Management – Ability to meet deadlines and manage schedules efficiently
• Problem-Solving – Capable of handling unexpected situations and resolving administrative issues
• IT Proficiency – Skilled in Microsoft Office (Word, Excel, PowerPoint), email systems, and office management software