Account / Admin Officer

Position Overview

This position offers a great opportunity for career growth. The Account and Administrative Officer will be responsible for providing administrative support and managing day-to-day financial operations of the organization. The role ensures smooth office operations, accurate financial records, compliance with donor and statutory requirements, and effective support to program activities.

Key Responsibilities

Administrative Duties

• Manage office administration, filing systems, and record-keeping (physical and electronic)
• Coordinate office supplies, equipment, and maintenance
• Support staff with travel arrangements, meetings, and logistics
• Maintain staff attendance records, leave records, and basic HR documentation
• Assist in organizing trainings, workshops, and events
• Liaise with vendors, service providers, and partners

Accounts and Finance Duties

• Maintain accurate financial records and bookkeeping
• Prepare vouchers, process payments, and manage petty cash
• Record all transactions in accounting software or cashbooks
• Assist in preparation of monthly financial reports and budgets
• Support bank reconciliations and monitor cash flow
• Ensure compliance with NGO financial policies and donor guidelines
• Assist during audits and provide required documentation

Required Qualifications and Experience

• Bachelor's Degree or Diploma in Accounting, Finance, Business Administration, or related field
• Minimum 1–3 years of relevant experience, preferably in an NGO or non-profit organization
• Basic knowledge of accounting principles and financial reporting
• Experience with accounting software (e.g., Tally, QuickBooks, Sage, or similar)
• Good knowledge of MS Office (Excel, Word)

Skills and Competencies

• Strong organizational and multitasking skills
• High level of accuracy and attention to detail
• Integrity and ability to handle confidential information
• Good communication and interpersonal skills
• Ability to work independently and as part of a team