Stocks and Requisition Account Officer at Mai Shayi Coffee

About the Role

The Stocks and Requisition Account Officer will be responsible for the effective management, reconciliation, and reporting of inventory and requisition processes across the restaurant and specialty coffee business. This role ensures accurate stock control, cost optimization, vendor management, and compliance with internal financial and operational standards.

Key Responsibilities

• Maintain accurate and up-to-date records of raw materials, beverages, consumables, and finished goods across all outlets and central store
• Monitor daily, weekly, and monthly stock movements and investigate variances between actual and system stock balances
• Oversee and coordinate physical stock counts, cycle counts, and periodic audits to ensure accuracy and accountability
• Implement controls to prevent stock pilferage, wastage, and mismanagement, ensuring compliance with company policies
• Develop and enforce stock rotation policies (FIFO/FEFO) to minimize losses
• Review and approve requisition requests in line with operational and budgetary requirements
• Track requisition flows from initiation to fulfillment and ensure proper authorization processes are followed
• Manage vendor relationships, negotiate favorable terms, and evaluate supplier performance to ensure value-for-money procurement
• Reconcile stock ledgers with the general ledger and ensure accurate reflection in financial statements
• Track cost of goods sold (COGS) and analyze variances between actual and standard costs
• Generate and present stock and requisition reports (daily, weekly, and monthly) to Finance and Management
• Provide accurate stock records and reconciliations to support audits

Required Qualifications

• Accountant qualification (ACA/ACCA or equivalent)
• Minimum 5 years' proven experience in inventory, stock, requisition, and vendor management
• Experience within the Food & Beverage, high-end restaurant, or café industry