Senior Administration Officer at Sayed Farms Limited

Job Summary

The Senior Administrative Officer oversees and coordinates all administrative processes to ensure smooth operations across expatriate management, diesel and fleet operations, guest house management, liaison with government agencies, and day-to-day administration.

This role requires strong organizational skills, high attention to detail, and the ability to implement efficient administrative systems to support the company's operational goals.

Key Responsibilities

Expatriate Management

• Coordinate expatriate onboarding and offboarding, including documentation, accommodation, and welfare
• Process and renew work permits, residence permits, visas, and other immigration requirements
• Serve as the primary contact for expatriate staff on administrative and regulatory matters
• Maintain accurate records of expatriate documentation and compliance deadlines

Diesel and Energy Administration

• Monitor daily diesel consumption for generators, factory equipment, and company vehicles
• Ensure adequate diesel supply levels and coordinate vendor procurement
• Maintain diesel logbooks, consumption reports, and reconciliation with fuel suppliers
• Implement controls to prevent fuel losses and inefficiencies

Guest House and Facility Management

• Oversee company guest houses and staff accommodations, ensuring cleanliness, safety, and proper maintenance
• Supervise facility personnel, cleaners, security, and service providers
• Manage guest bookings, check-ins, check-outs, and inventory of household items
• Coordinate repairs, renovations, and periodic inspections

Driver and Fleet Coordination

• Supervise company drivers and assign daily transport schedules
• Ensure proper maintenance, licensing, and documentation of company vehicles
• Monitor fuel usage, mileage tracking, and trip records
• Enforce compliance with safety and driving policies

Government and Regulatory Liaison

• Maintain relationships with government agencies and regulatory bodies
• Ensure company compliance with local laws and regulations
• Process permits, licenses, and statutory filings as required