Project Assistant at BigSun Africa

Job Purpose

The Project Assistant provides essential administrative and logistical support to facilitate smooth unit operations. This role is pivotal in assisting with the implementation of operational tools and processes, organizing data, managing documentation, supporting field missions, and coordinating partnership activities to ensure effective collaboration and achievement of partnership goals.

Duties and Responsibilities

• Assist in preparing operational tools and training materials
• Organize capacity-building sessions and collect data for performance evaluations
• Support logistical aspects of field missions, including travel arrangements and scheduling
• Facilitate communication with partners, including drafting meeting minutes
• Provide administrative support in documenting partnership standards and procedures
• Maintain and update a comprehensive partner database, including contact details, partnership history, and relevant notes
• Monitor project implementation and compliance with established standards
• Provide administrative assistance to project staff and partner civil society organizations
• Maintain well-organized project files and documents, ensuring efficient access and retrieval
• Organize capacity-building activities and collect feedback on their effectiveness

Accountability and Reporting

• Perform quality checks on data and reports to ensure accuracy and reliability before submission
• Manage tracking tools and assist in preparing reports, including data gathering and entry
• Support execution of accountability measures and document the impact of activities within the partnership program, including gathering necessary documentation and feedback

Qualifications and Experience

• Bachelor's Degree in social sciences or related field