Procurement Officer at Broadoaks British School

Job Purpose

The Procurement Officer manages the procurement process for the school, ensuring best value for money, quality, and timely delivery of goods and services. The role involves sourcing and negotiating with suppliers to meet the school's needs effectively, while adhering to financial regulations and maintaining ethical standards.

Role Overview

The Procurement Officer is responsible for acquiring all necessary goods and services required for the school's operations. This includes managing supplier relationships, negotiating contracts, and ensuring compliance with financial and legal requirements. The role is vital for maintaining the operational efficiency of the school by ensuring that all purchases are made cost-effectively and delivered on time.

Reporting Structure

The Procurement Officer reports directly to the Head of Accounts. In the absence of the Head of Accounts, the Officer reports to the Head of School or Director of Schools, who provide strategic leadership and day-to-day oversight.

Key Relationships

The Procurement Officer works closely with:

• The Accounts team
• School staff
• Suppliers and contractors

Key Responsibilities

• Manage the complete procurement process from initial requisition to final payment, ensuring a smooth and efficient workflow
• Source and evaluate suppliers by identifying potential vendors, assessing their products and services, and maintaining a competitive vendor base
• Negotiate prices, terms, and conditions with suppliers to ensure cost-effectiveness and quality assurance
• Prepare and issue purchase orders and contracts
• Ensure compliance with financial regulations, laws, and best practices
• Maintain accurate records and reports