Procurement Manager at Universal Human Resource Consult

Job Overview

An established company is recruiting for a Procurement Manager to oversee and manage all purchasing activities for the hotel. This includes sourcing, negotiating contracts, managing supplier relationships, and ensuring the timely and cost-effective acquisition of all goods and services, ranging from Food & Beverage (F&B) and operating supplies to major capital expenditures (CAPEX). The goal is to optimize purchasing power while maintaining quality and compliance with hotel standards.

Key Responsibilities

Sourcing and Supplier Management

• Develop and implement effective sourcing strategies for all major purchasing categories (e.g., F&B, linen, cleaning supplies, engineering parts, guest supplies)
• Identify, evaluate, and qualify new suppliers and vendors based on quality, price, reliability, and service standards
• Maintain a robust database of approved suppliers
• Build and maintain strong, ethical, and professional relationships with key suppliers to ensure favorable terms and reliable supply

Negotiations and Cost Control

• Lead negotiations for pricing, payment terms, service level agreements (SLAs), and contract conditions to achieve the best value for the hotel
• Continuously seek opportunities for cost savings and process improvements without compromising the quality of goods and services
• Conduct regular market price analysis and benchmarking
• Work closely with the Finance team and Department Heads to ensure all purchasing remains within approved departmental budgets

Purchasing Operations and Compliance

• Oversee the entire PO process, ensuring all requests are properly authorized, accurately documented, and timely issued
• Develop and enforce purchasing policies, procedures, and internal controls to ensure compliance, transparency, and prevent fraudulent activity
• Work with the Receiving and Department Heads to monitor the quality and specifications of deliveries