Personal Assistant to the President at CINQTEOS Group

About the Role

We are seeking a qualified and professional Personal Assistant to support the President with daily administrative duties, calendar management, and special projects.

Key Responsibilities

• Carry out personal assignments and tasks as required to assist the President
• Manage the President's daily calendar and appointments
• Manage personal projects on behalf of the President
• Draft or proofread personal letters, notes, and documents
• Handle phone calls, emails, and other correspondence
• Liaise with internal and external stakeholders on behalf of the President
• Develop and maintain record-keeping and filing systems for official and personal records
• Manage the President's travel arrangements and bookings
• Process petty cash disbursements and prepare expense reports
• Track important milestone dates, events, and renewal dates for memberships, subscriptions, and personal commitments
• Coordinate and manage the tasks and assignments of other personal staff or vendors
• Handle visitor reception and general office hospitality arrangements
• Support or manage special projects
• Support the planning of private functions, dinners, and small-scale events
• Ensure the President's office runs smoothly

Required Qualifications & Experience

• Bachelor's Degree in any field
• 2 - 3 years of experience as a Personal Assistant to a Company Executive

Required Skills & Personal Attributes

• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Strong organizational and time management skills
• Professional etiquette and appearance
• Ability to maintain confidentiality and discretion
• High degree of integrity
• Reliability and resourcefulness
• Ability to work independently
• Good interpersonal skills
• Flexible and adaptable
• Punctual and self-disciplined