Office Secretary at Razley Prints Limited

About the Role

We invite applications from suitably qualified candidates for the position of Office Secretary at Razley Prints Limited in Lagos, Nigeria.

Key Responsibilities

Administrative & Clerical Duties

• Manage incoming and outgoing calls, emails, and correspondence
• Prepare and maintain office documents such as quotations, invoices, delivery notes, purchase orders, and job sheets
• Maintain accurate filing systems (digital and physical)
• Schedule appointments, meetings, and production timelines as needed

Customer Service & Sales Support

• Greet and assist clients visiting the office
• Provide information about printing services, pricing, and order status
• Record and process customer orders, ensuring clear communication with the production team
• Follow up with customers regarding deliveries, approvals, and payments

Production Coordination

• Liaise with designers, machine operators, and the production supervisor to relay job specifications and deadlines
• Track job progress and update customers accordingly
• Prepare daily and weekly job status reports

Office & Inventory Management

• Maintain office supplies and assist in managing printing materials inventory (papers, inks, consumables)
• Coordinate with vendors for supplies and service requests
• Keep the office environment organized and professional

Financial & Record Keeping Assistance

• Assist with basic bookkeeping tasks such as preparing invoices and receipts
• Record expenses, quotations, and job order details for reference and auditing
• Support the accounts department in collecting and tracking payments

Requirements

• Bachelor's Degree
• 1 – 3 years of relevant experience