Office Manager at AccelerateTV

About the Role

A reputable organization seeks a dedicated individual to serve as Office Manager / Front Desk. This position is the first point of contact for guests, clients, and staff, while ensuring the smooth daily operation of the office environment. The role combines front desk responsibilities (reception, communication, and guest management) with office administration duties (facility management, supplies, coordination, and staff support).

About You

The ideal candidate is a proactive, well-organized professional with excellent communication and multitasking skills, capable of maintaining a warm and professional atmosphere while ensuring operational efficiency.

Key Responsibilities

Front Desk & Guest Relations

• Serve as the first point of contact for all visitors and incoming calls, ensuring a positive and professional impression of the company
• Manage the reception area to ensure it is tidy, organized, and welcoming at all times
• Greet and direct guests, clients, and vendors to appropriate departments or personnel
• Handle incoming and outgoing correspondence (emails, phone calls, deliveries, and mail)
• Maintain a visitor logbook and ensure access control in compliance with company security protocols

Office Administration & Facility Management

• Oversee the general office environment, ensuring functionality, cleanliness, and safety
• Coordinate with vendors, maintenance personnel, and service providers for utilities, cleaning, and repairs
• Monitor and manage inventory of office supplies, stationery, kitchen, and cleaning materials
• Support procurement activities, including sourcing quotes and managing purchase orders
• Ensure compliance with company administrative policies and procedures

Staff & Operations Support

• Assist HR and Operations teams with onboarding logistics (desk setup, orientation materials, staff ID cards, etc.)
• Support internal communications by disseminating notices, circulars, and memos
• Manage meeting room coordination and scheduling